HR & Ops
prorated pto accrual per pay period calculator
Accrual per period = (annual PTO × remaining work year fraction) ÷ remaining pay periods. Or annual PTO ÷ pay periods per year for a full year.
Converts an annual PTO grant into the hours or days earned each pay period, including mid-year start dates and remaining periods in the year.
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Plain-English guide
Terms & how it works
Confused by a field? Read the short definitions here while you use the tool.
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Your numbers
Prorate annual PTO into each pay period for mid-year hires. Free online tool, instant, no sign up.
When to use this prorated pto accrual per pay period
Common use cases
- Prorate annual PTO into each pay period for mid-year hires. Free online tool, instant, no sign up.
- Sanity-check with this case: 15 days/year, 24 pay periods, hired July 1 (12 periods left): 15 × 0.5 = 7.5 days; 7.5 ÷ 12 = 0.625 days per paycheck.
- The relationship is: Accrual per period = (annual PTO × remaining work year fraction) ÷ remaining pay periods. Or annual PTO ÷ pay periods per year for a full year.
Localized examples
- HR & Ops: the example on this page uses the same formula as the widget.
What you get
- Workspace controls for this exact question
- Accrual per period = (annual PTO × remaining work year fraction) ÷ remaining pay periods. Or annual PTO ÷ pay periods per year for a full year.
- Example on the page: 15 days/year, 24 pay periods, hired July 1 (12 periods left): 15 × 0.5 = 7.5 days; 7.5 ÷ 12 = 0.625 days per paycheck.
What is it?
Converts an annual PTO grant into the hours or days earned each pay period, including mid-year start dates and remaining periods in the year.
The Formula
Governing formula
Accrual per period = (annual PTO × remaining work year fraction) ÷ remaining pay periods. Or annual PTO ÷ pay periods per year for a full year.
Real-World Example
15 days/year, 24 pay periods, hired July 1 (12 periods left): 15 × 0.5 = 7.5 days; 7.5 ÷ 12 = 0.625 days per paycheck.
Why It Matters
Ops and payroll need a number that matches the handbook. Proration mistakes create disputes in the first 90 days of a hire.
Frequently Asked Questions
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